AIPPI International Cookie and Privacy Policy
1. Introduction
AIPPI International – International Association for the Protection of Intellectual Property, a Swiss entity having the address Tödistrasse 16, 8002 Zurich, Switzerland, values your privacy. This Privacy Policy demonstrates our commitment to ensure the privacy and the confidentiality of the personal data you share with us (“Personal Data“).
By accessing our website or using our services you consent to the current version of this Privacy Policy. In case you should not agree to any part of this Privacy Policy, you must discontinue using our website and services. Any processing of your Personal Data is consistent with this Privacy Policy and the applicable laws and regulations.
2. Personal Data we Collect
We collect the Personal Data you provide to us when creating your AIPPI account or later, e.g. when updating your account information or when contacting us via the contact form (such as your name, username, contact details, profession and title, gender, profile picture, languages, country of residence). We never see your password as it gets encrypted during the creation of your account. If you contact us through e-mail, we collect and process Personal Data about you such as your name, email address and other contact details you provided. We keep records of your correspondence with us.
If you attend one of our events we keep a record of your attendance and any feedback you have provided on the event. This will include your name and contact details and potentially information relating to your job title or employer as well as other details of your attendance.
When you use our website, we collect certain Personal Data. For example, by using cookies and similar technologies, we may process your IP address, your geographic location as indicated by your IP address, the content you access, the website from which the request originates, the search terms you enter on this website, information about the type of device you use to access this website, the operating system and your browser type.
3. Purposes for Processing your Personal Data
We process your Personal Data in relation to the provision of services to interested individuals, Independent Members and members of AIPPI’s National or Regional Groups, including management of your membership in AIPPI International, informing you about activities and events of AIPPI International and management of your participation in such events. We also process your Personal Data for the administrative purposes and to enhance our membership services in the future. Then, we may also use your Personal Data to send you electronic and/or paper form marketing and other materials relating to our events as well as to respond to your requests. However, we do not monitor your behavior or subject you to profiling or automated decision-making.
In addition, we process your Personal Data to operate and improve this website (see section “Cookies” for further information).
Finally, we process your Personal Data to comply with legal obligations which we are subject to and to manage risk and to assert and defend claims in legal disputes and official proceedings which is in our (or, as the case may be, a third party’s) legitimate interest.
4. Categories of recipients of your Personal Data and Transfer Abroad
For the purposes set out above, we may disclose your Personal Data to the following categories of recipients:
- To our suppliers (who are obliged to protect your Personal Data to the same extent as we are) to provide you with our services. These suppliers include technology suppliers as well as third-party providers of the services connected with the events you register for.
- To National or Regional Group of the country of your residence or principal business or professional activity (see article 4.1. and 4.2. AIPPI statutes). This Group is a separate data controller than AIPPI International and processes your Personal Data on the basis of its privacy policy.
- To other members of AIPPI International. As a member organization, we believe it is in your legitimate interest to do so and it does not have a detrimental effect upon you.
- To third parties and authorities if such disclosure is necessary to comply with legal obligations, to manage risk and to assert and defend claims in legal disputes and official proceedings, or in the event of a corporate sale, merger, reorganization, dissolution or similar event.
We do not sell or otherwise transfer your Personal Data to third parties without your prior consent unless we are required under applicable law or regulation.
Certain recipients may be within Switzerland, other recipients may be located in any country worldwide, among others Germany and the United States of America. Any transfer of your Personal Data outside the EEA and Switzerland to a jurisdiction without adequate statutory data protection is conducted in accordance with data processing agreements for which AIPPI International uses EU Model Contractual Clauses approved by the EU Commission, which may be read here, and, if applicable, amended to Swiss law. At the moment, AIPPI International has such a data processing agreement in place with its providers in the US.
5. Cookies
Cookies are small pieces of text sent to your browser when you visit a website. They serve a variety of functions, like enabling us to remember certain information you provide to us as you navigate between our pages. You can set your browser to not accept cookies (opt out), but this may limit your ability to use our website. Unless you opt-out, we use cookies for the following purposes:
(i) Remembering of registered or logged in users
(ii) Tracking pages you visit via Google Analytics or other analytical software tools
(iii) Allow users to upload contents and files to the AIPPI Community (if applicable)
Google Analytics
This website uses Google Analytics, a web analytics service provided by Google Inc. (Google). Google Analytics uses cookies, i.e. text files stored on your computer, to enable analysis of website usage by you. Information generated by the cookie about your use of this website is usually transmitted to a Google server in the United States and stored there. In case of activated IP anonymization on this website, however, your IP address is previously truncated by Google within member states of the European Union or in other states which are party to the agreement on the European Economic Area. Only in exceptional cases is a full IP address transmitted to a Google server in the United States and truncated there. On our behalf, Google will use this information to evaluate your use of our website, compile reports about website activities, and provide us with further services related to website and Internet usage. The IP address sent from your browser as part of Google Analytics is not merged with other data by Google. You can prevent storage of cookies by appropriately setting your browser software; in this case, however, please note that you might not be able to fully use all functions offered by this website. In addition, you can prevent data generated by the cookie and relating to your use of the website (including your IP address) from being collected and processed by Google, by downloading and installing a browser plug-in from this link.
This website uses Google Analytics with the extension “anonymizeIP()”, IP addresses being truncated before further processing in order to rule out direct associations to persons.
6. Our basis for processing your Personal Data
When processing your Personal Data for the purposes described above, we rely on our legitimate interests in maintaining business-relationships and communicating with you, as a business contact, about our operations and our events and/or another ground for lawful processing of your Personal Data under the applicable laws and regulations.
7. Protecting your Personal Data
We restrict the use and access to your Personal Data to those who have an absolute need-to-know to provide our services. We maintain appropriate technical and organisational measures, including encryption of data in transit and at rest, to preserve the confidentiality and integrity of your Personal Data. All Personal Data is stored exclusively in a secure hosting environment located in Germany, and we ensure compliance with all applicable data protection and security laws. Please note that these security measures cannot fully eliminate security risks associated with disclosure of personal data.
8. Your Rights
We grant you all individual data protection rights as per the European Union’s General Data Protection Regulation (GDPR), as applicable:
You have the right to be informed by us on any processing of your Personal Data and obtain a copy thereof to verify the lawfulness of processing (right of access). If you are affected by incorrect or incomplete Personal Data, you may request rectification or completion of any relevant data (right to rectification). You may request the deletion of your Personal Data (right to erasure) or a temporary restriction of processing in certain cases (right to restriction of processing). You may also object to the processing of your Personal Data (right to object), and you have the right to receive your Personal Data in a structured, commonly used and machine-readable format or have your Personal Data transferred to another data controller if technically feasible (right to data portability). Where our processing of your Personal Data is based on your consent, you may also choose to withdraw it; please note that even if you exercise this right, continued processing of your Personal Data might be possible if required or permitted by law.
9. Retaining your Personal Data
We store your Personal Data only for as long as necessary to provide you with our services. Your AIPPI account can be deleted at any time upon instruction provided to AIPPI International. A user deletion request results in the user’s Personal Data being removed from AIPPI International’s database and those of any National or Regional Group, by consequence the AIPPI membership will be deleted, unless retention is required by applicable laws or regulations.
10. Contacts
In case you are dissatisfied with any aspect of processing of your Personal Data, we would like to understand how we can remedy the issue. Please contact us at dataprotection@aippi.org.
You also have the right to contact the data protection supervisory authority in your country of residence. Our EU representative can be reached at the following address:
Judith Willert
AIPPI Executive Director
AIPPI General Secretariat, Toedistrasse 16, 8002 Zurich
Email: j.willert@aippi.org